The form is an online platform which partly replaces the documents previously submitted in paper format and needed for the Grant Agreement. By filling the form, you submit your official declarations related to your mobility to the Department of Erasmus+ and International Programmes; enter the data needed tp prepare your Grant Agreement. Completion of the form is mandatory in order to realize your mobility.

In order to reduce the administrative burden, we ask that you only fill out the form when you have all the necessary data (mainly your mobility dates)! Please also, if you want to open a foreign currency account, do so before filling out the form!

Parts of the form

Declaration of status

Depending on the scholarship type you have been awarded, you have to prove your status during the mobility at ELTE. In case of study mobility student has to declare that will establish active student status for the whole mobility period. In case of traineeship after graduation student declares that the traineeship does not last longer than 12 months after the graduation/pre degree certificate. In case the student does not have active student status at ELTE throughout the mobility period, the student is not entitled to the Erasmus+ grant. A criterion of the Erasmus+ Traineeship after graduation is that it must not extend beyond 12 months after the graduation/pre degree certificate.

Please note that one of the basic conditions of the Erasmus scholarship is that the student has an active student status during the scholarship period in Hungary (it does not apply to students participating in traineeship after graduation). Please declare your active status in Neptun as usual (if you extend your Erasmus scholarship for the next semester, you will also need to activate that semester). If you have missed this, report it urgently to the faculty student administration. Passive students are not eligible for an Erasmus scholarship, failure to declare the active students status will result in a refund of the full amount of the grant awarded.

Declaration of the planned start and end of mobility

A declaration, based on the information provided by the host institution of the planned start and end dates of the physical mobility.

The start and end date of the mobility is always aligned with the study/traineeship period abroad, which will be confirmed by the host institution at the end of the mobility. The scholarship can only be awarded for this period, so please always submit the dates carefully. It is the responsibility of the student to obtain relevant information in advance.

In the case of study abroad mobility, the mobility period usually coincides with the start and end dates of the semester abroad, and may differ from this due to possible study-related reasons, such as participation in a preparatory language course or other preparatory trainings, orientation programmes before the semester. Please note that if you arrive in the host country earlier e.g. due to your booked accommodation that in itself does not affect the start date and the same rule applies to the end date. 
The mobility period specified in the Grant Agreement may only be extended by contract amendment, and only before the original end date of the mobility period (see details in section II. of the During the mobility webpage). Therefore, we recommend that you indicate the full semester period defined by the host institution in the form. This should include any official pre-semester activities (such as language courses or orientation programmes) as well as the examination period. In this way, an amendment to the Grant Agreement will only be necessary if the dates of the official pre-semester activities change or if you are required to take a re-take exam after the official examination period. Before signing the Grant Agreement, you may still modify the mobility dates previously provided using the form, if necessary.
If, at the end of the mobility period, the host institution certifies a shorter mobility duration than the one specified in the Grant Agreement, the resulting difference in the grant amount can usually be covered by the 10% balance of the grant that is withheld until the successful completion of the mobility. As a result, in most cases no repayment obligation arises.

Declaration of OLS assessment

You must provide the result of the OLS assessment for this mobility, not of a previous OLS mobility or a language exam.

If you will carry out your mobility in your native language, or in a language for which no OLS language assessment is available, select "No" and choose one of the two available options.

Declaration of promotional activity

The aim of the promotional activity is to promote the Erasmus programme within the framework of ELTE by sharing the experiences gained during the mobility period. Students undertaking promotional activities can choose the form in which they would contribute to this.The submitted promotional materials may be published. In case of personal experience report/presentation students may be asked to present their experiences. Promotional activities are not obligatory.

Declaration of green travel

Students of ELTE participating in Erasmus+ long-term (studies, traineeship, traineeship after graduation) or short-term mobility, who opt for green travel between the sending and host countries, may receive additional support. Students applying for additional support must declare the form of their travel here.

The additional support for green travel can only be awarded based on this declaration. If you did not originally opt for green travel, a retrospective change may only be approved in the event of unforeseen circumstances beyond the participant's control (e.g. the cancellation of a flight requiring travel by bus or train instead), provided that the change is reported before the original end date of the mobility period and is formalised through a contract amendment. If there is a possibility that you will opt for green travel, we recommend that you apply for the corresponding financial support even if you have not yet made a final decision.

Attention! Students awarded with the additional support for green travel are obliged to keep the travel documents and provide proof of the realised green travel at the end of their mobility.

The support is calculated based on the information provided in the form. In case of a change (eg. in the implementation or means of the green trip), please send details to the e-mail address erasmus.out@dep.elte.hu!

Additional information

• Number of completed semesters of higher education. In the case of MA or PhD degree programmes, the number of BA/MA years is included (even if you have graduated from another higher education institution).

• The start and end dates of mobility: Please enter the dates accurately, specifying the exact start and end dates. Please note that the minimum duration of the mobility period is 2 months. For the purposes of the Erasmus+ grant, each month is calculated as 30 days.

• Insurance data:

  • Of the three types of insurance, traineeship mobility students are only required to take out health insurance, while the other two can be omitted, depending on traineeship activity, but are recommended.

  • It is not mandatory to enter EU health insurance, if you have other insurance, enter its name and number. (The EU insurance number is the 20-digit number at the bottom left of the health insurance card, so do not enter the TAJ number!)