Call for applications: Erasmus+ scholarship for short-term doctoral mobility

Eötvös Loránd University now accepts applications from PhD students who would like to participate in an Erasmus+ short-term mobility (5-30 days) as a traineeship

The aim of the call

Within the framework of the Erasmus+ mobility programme, accepted students will receive the opportunity until 30 September 2025 to complete a short-term doctoral mobility as follows:

Short-term doctoral mobility as a traineeship during studies

Short-term doctoral mobility as a traineeship after absolutorium

Continuous application
Application - after consulting with your dissertation supervisor - at your Faculty international coordinator, in the case of the Faculty Humanities: to the secretaries of the doctoral schools.
Decision within two months of submission.

In order to be informed of the application decision in time and to receive your scholarship before the start of the mobility, you must submit your application no later than the first of the third month before the planned date of departure. If the student submits their application at a later date, they are responsible for the consequences of the delay. Applications for short-term doctoral mobilities as traineeships that have already started cannot be submitted retrospectively.

Short-term doctoral mobility as a traineeship
The duration of the physical mobility must be min. 5 days, max. 30 days.

If required, the academic cooperation can be extended with online, collaborative elements before or after the physical mobility. The virtual part of the mobility is optional. Please note that the Erasmus grant can only be paid for the physical part of the mobility.

Eligible activities: receiving training for transversal skills and work/non-academic experience, research skills; thesis (dissertation) research. Participation in a conference is NOT eligible for funding. The planned activity of the applicant has to be approved by the student’s dissertation supervisor.

In the current call students can apply for short-term doctoral mobility as a traineeship completed until 30 September 2025.

Students apply during their studies.
The mobility is completed during their studies.
During the mobility period students have active student status at Eötvös Loránd University.

(The student status lasts until the last day of the last active semester. For doctoral studies, the semester is from 1 September to 31 January and from 1 February to 31 August each year. So the mobility can last until then, but the recognition of the mobility must take place before absolutoriu. It is the student's responsibility to initiate the mobility recognition process.)

Students can apply until until the last day of the last active semester. For doctoral studies, the semester is from 1 September to 31 January and from 1 February to 31 August each year.

The traineeship starts after absolutorium and ends no later than 1 year (360 days) from the date of absolutorium.

Doctoral students independently seek a host institution (no university partnership required). Applications may be submitted to any organization or institution located in an Erasmus + program country (see the list of countries in the detailed call for applications), with the exception of the institutions and bodies of the European Union.

Please pay attention that host institutions are not obligated to provide student status to the applicants for the period of the short-term mobility. However, the student status might be needed for certain services, e.g. access to the library, which must be agreed upon with the host party.

When you contact your planned host institution, send them the documentation in accordance with the following information sheet in English: Information guide for host institutions

Who can apply?

PhD students

who have student status at Eötvös Loránd University at the time of the application;
with Hungarian nationality or registration of permanent residence permit or residence permit
who already have at least 1 completed semester;
with active student status at Eötvös Loránd University in the semester of the planned mobility (except in the case of short-term doctoral mobility as a traineeship after absolutorium);
who meet the criteria of the faculty’s published call

can apply for Erasmus+ short-term doctoral mobility as a traineeship.

Application process

The application must be submitted to the Faculty international coordinator according to the faculty regulations (in the case of the Faculty of Humanities: to the secretaries of the doctoral schools).
Please note that applications can be supported until the available funds are exhausted, in which case the Department of Erasmus+ and International Programmes reserves the right to suspend the application with immediate effect.

Required documents for the application:

(The list informative only. Please contact your Faculty international coordinator for the required documents to your application).

Application form (filled out electronically and signed/authenticated) download here
Letter of acceptance/Letter of Admission (the host institution/company issues to the student)
Motivation letter and work plan. Attention! In the case of the Faculty of Humanities, this document must be signed by the dissertation supervisor as well.
CV
Academic results of previous semesters printed from Neptun
for non-Hungarian students: copy of the registration of permanent residence permit or the copy of the residence permit or the copy of the refugee status
Optional: certificate of active participation in the Student Union or any other organization (HÖK, ESN, OTDK stb.)
For students applying to North-Macedonia, Serbia, Turkey: Consent to data transfer to third country

For more information about the application process contact

in case of administrative matters: your Faculty international coordinator ,
in case of academic matters: your dissertation supervisor.

If there are specific requirements at your faculty, please address and take them into consideration when applying.

Guides

Scholarship rates*

(*for Grant Agreements dated after 10.10.2023 due to change in scholarship rates)

Duration of physical mobility	Daily grant (all programme or partner country)
5 – 14 day	79,00 € / day
15 – 30 day	56,00 € / day

An additional 1-1 travel day may be granted before and after the mobility.

Please note that the Erasmus grant can only be paid for the physical part of the mobility.

Those entitled to it can also apply for additional financial support for students with fewer opportunities according to a separate call for application, and in the case of confirmed green travel, they may receive additional support for green travel (confirmed sustainable means of transport) as well (see Additional financial support options).

Applicants shall submit their application for the additional financial support for students with fewer opportunities at the same time as applying for the short-term doctoral mobility!

Those awarded with additional financial support for students with fewer opportunities can also receive travel support based on the distance travelled. The travel support is a one-time support, calculated on the basis of the air distance between the headquarters of the sending and the host institutions (city) by using the distance calculator supported by the European Commission.

DISTANCE	TRAVEL SUPPORT
10–99 km	23,00 €
100–499 km	180,00 €
500–1999 km	275,00 €
2000–2999 km	360,00 €
3000–3999 km	530,00 €
4000–7999 km	820,00 €
8000 km-től	1500,00 €

We would like to call the students’ attention that the financial support does not cover all the costs that arise during their stay abroad, it must be covered - sometimes with pre-financing - from other sources.

Additional financial support options

Additional financial support for students with fewer opportunities:
Students eligible for the grant can receive top-up support of €100 in one amount for physical mobilities up to 14 days, and €150 for physical mobilities between 15 and 30 days. Students applying for the additional support may apply for Additional financial support for students with disabilities or long-term illnesses at the same time (if eligible).
Additional financial support for students with disabilities or long-term illnesses:
For short-term student mobility, the support is a one-off amount of €100 (for mobility of 1-14 days) or €150 (for mobility of 15-30 days).
Additional support for green travel:
From the academic year 2022/23 for confirmed green travel, students may receive additional support for green travel (confirmed sustainable means of transport), which is defined as the travel that uses low-emissions means of transport for the main part of the travel (between the sending and host or its neighbouring countries), such as bus, train car-pooling or bike. Flights and boat trips are not considered green. The amount of the grant: a single contribution of €50 (only for green travel in both directions) and an additional grant for 1-1 travel days before and after the mobility.

For detailed conditions please see Additional supports for Erasmus+ mobility.

Evaluation of the applications

Submitted applications are evaluated by a professional board/council, stood up by the faculty/Doctoral School. The evaluation criteria are published in the faculty call for application.
The student might be required to participate at a personal interview after receiving the written evaluation.

General criteria of the evaluation (the list is not in a priority order, there might be other aspects as well according to differing Faculty regulations):

Language proficiency at the study field,
Academic achievement,
Professional awareness,
Academic excellence or other significant professional achievement,
Participation in Student Union activities or others at related organizations,
Participation in a Student Mentor/Buddy System, supporting students.

Those students who have never participated in the Erasmus+ Programme have priority during the evaluation process, however, we strongly encourage the re-application of former Erasmus + students too.

Based on the above points, the professional boards (in the case of the Faculty of Humanities, the Councils of the Doctoral Schools) propose the applicants who are eligible for short-term mobility and nominate students for the Erasmus+ Scholarship.

The list of the accepted students will be approved by the Students and Staff Mobility Committee within two months of submission (the evaluation time might be extended during the summer and winter holidays.) Supported students will be informed by e-mail no later than 1 week after the Committee’s decision.

Practical matters regarding studies

For the winning applicants to be able to justify their absence during the mobility period, they may need to submit a request for a uniquely tailored study arrangement. In the request, students shall provide information on the decision of their scholarship (e.g. attaching the relevant e-mail notification) and the mobility’s starting and ending dates. With the decision received, the student can justify their absence from the other enrolled courses during the physical part of the mobility.

You can read about the recognition of your mobility at Planning your studies:
- general rules for the recognition of short term doctoral mobilities (article I./1.4.)

FORCE MAJEURE

If your mobility fails due to the COVID-19 epidemiological situation or serious illness and costs associated with mobility (booking / insurance / flight ticket) have already been incurred an individual equity claim (force majeure) can be submitted to cover them.

If you have to interrupt the physical part of your mobility due to changes in the COVID-19 epidemiological situation or serious illness, you can also submit the individual equity claim (force majeure) to request to your proportional scholarship for the period spent physically abroad and reimburse your extra costs occured due to the interruption. Please note that the monthly scholarship is granted only for the period spent physically abroad.

More information about the individual equity request here

MORE INFORMATION ABOUT THE ERASMUS+ PROGRAMME

European Commission
Tempus Public Foundation

Erasmus+ Short-term doctoral mobilites: Call for Applications for the Spring semester of 2022/2023

Eötvös Loránd University now accepts applications from PhD students who would like to participate in an Erasmus+ short-term mobility (5-30 days) as a traineeship in the Spring Semester of the 2022/2023 Academic Year.

The final deadline for submitting the applications is 15 June 2023. For mobilities starting by 1 October 2023 a new call for applications will be published.

The aim of the call

Within the framework of the Erasmus+ mobility programme, accepted students will receive the opportunity from 1 March 2023 until 30 September 2023 to complete a short-term doctoral mobility as follows:

Short-term doctoral mobility as a traineeship during studies

Short-term doctoral mobility as a traineeship after absolutorium

Continuous application until 15 June 2023
Application - after consulting with your dissertation supervisor - at your Faculty international coordinator, in the case of the Faculty Humanities: to the secretaries of the doctoral schools.
Decision within two months of submission.

Short-term doctoral mobility as a traineeship
The duration of the physical mobility must be min. 5 days, max. 30 days.

Students apply during their studies.
The mobility is completed during their studies.
During the mobility period students have active student status at Eötvös Loránd University.

Students can apply until until the last day of the last active semester. For doctoral studies, the semester is from 1 September to 31 January and from 1 February to 31 August each year.

The traineeship starts after absolutorium and ends no later than 1 year (360 days) from the date of absolutorium.

When you contact your planned host institution, send them the documentation in accordance with the following information sheet in English: Information guide for host institutions

Who can apply?

PhD students

who have student status at Eötvös Loránd University at the time of the application;
with Hungarian nationality or registration of permanent residence permit or residence permit
who already have at least 1 completed semester;
with active student status at Eötvös Loránd University in the semester of the planned mobility (except in the case of short-term doctoral mobility as a traineeship after absolutorium);
who meet the criteria of the faculty’s published call

can apply for Erasmus+ short-term doctoral mobility as a traineeship.

Attention! At the moment, Stipendium Hungaricum and Stipendium Hungaricum Dissertation Scholarship holders can apply conditionally for short-term doctoral mobility as a trainneeship. The final decision on these applications are subject to the program regulations level approval of Stipendium Hungaricum and Dissertation Scholarship holders receiving Erasmus+ scholarship.

Application process

Required documents for the application:

(The list informative only. Please contact your Faculty international coordinator for the required documents to your application).

Application form (filled out electronically and signed/authenticated) download here
Letter of acceptance/Letter of Admission (the host institution/company issues to the student)
Motivation letter and work plan. Attention! In the case of the Faculty of Humanities, this document must be signed by the dissertation supervisor as well.
CV
Academic results of previous semesters printed from Neptun
for non-Hungarian students: copy of the registration of permanent residence permit or the copy of the residence permit or the copy of the refugee status
Optional: certificate of active participation in the Student Union or any other organization (HÖK, ESN, OTDK stb.)
For students applying to North-Macedonia, Serbia, Turkey: Consent to data transfer to third country

For more information about the application process contact

in case of administrative matters: your Faculty international coordinator,
in case of academic matters: your dissertation supervisor.

If there are specific requirements at your faculty, please address and take them into consideration when applying.

Guides

Scholarship rates

Duration of physical mobility	Daily grant (all programme or partner country)
5 – 14 day	70,00 € / day
15 – 30 day	50,00 € / day

An additional 1-1 travel day may be granted before and after the mobility.

Please note that the Erasmus grant can only be paid for the physical part of the mobility.

Those awarded with additional financial support for students with fewer opportunities can also receive travel support based on the distance travelled:

DISTANCE	TRAVEL SUPPORT
10–99 km	23,00 €
100–499 km	180,00 €
500–1999 km	275,00 €
2000–2999 km	360,00 €
3000–3999 km	530,00 €
4000–7999 km	820,00 €
8000 km-től	1500,00 €

Additional financial support options

Additional financial support for students with fewer opportunities:
Students eligible for the grant can receive top-up support of €100 in one amount for physical mobilities up to 14 days, and €150 for physical mobilities between 15 and 30 days. Students applying for the additional support may apply for Additional financial support for students with disabilities or long-term illnesses at the same time (if eligible).
Additional financial support for students with disabilities or long-term illnesses:
For short-term student mobility, the support is a one-off amount of €100 (for mobility of 1-14 days) or €150 (for mobility of 15-30 days).
Additional support for green travel:
From the academic year 2022/23 for confirmed green travel, students may receive additional support for green travel (confirmed sustainable means of transport), which is defined as the travel that uses low-emissions means of transport for the main part of the travel (between the sending and host or its neighbouring countries), such as bus, train car-pooling or bike. Flights and boat trips are not considered green. The amount of the grant: a single contribution of €50 (only for green travel in both directions) and an additional grant for 1-1 travel days before and after the mobility.

For detailed conditions please see Additional supports for Erasmus+ mobility.

Evaluation of the applications

General criteria of the evaluation (the list is not in a priority order, there might be other aspects as well according to differing Faculty regulations):

Language proficiency at the study field,
Academic achievement,
Professional awareness,
Academic excellence or other significant professional achievement,
Participation in Student Union activities or others at related organizations,
Participation in a Student Mentor/Buddy System, supporting students.

Practical matters regarding studies

You can read about the recognition of your mobility at Planning your studies:
- general rules for the recognition of short term doctoral mobilities (article I./1.4.)

Coronavirus

The impact of the coronavirus pandemic can be felt in all areas of life, this is not different when it comes to international mobilities either. All international, national and academic organizations involved in the Erasmus+ programme are working to continue to ensure the realisation of mobilities while responding flexibly to changes caused by the epidemiological situation, with the interests of students in mind.

If your mobility fails due to the epidemiological situation and costs associated with mobility (booking / insurance / flight ticket) have already been incurred an individual equity claim (vis maior) can be submitted to cover them. If you have to interrupt the physical part of your mobility due to changes in the epidemiological situation, you can also submit the individual equity claim (vis maior) to reimburse your costs. More information about the individual equity request and updated coronavirus information here. Please, visit it frequently in all stages of your application.

MORE INFORMATION ABOUT THE ERASMUS+ PROGRAMME

European Commission
Tempus Public Foundation

Erasmus+ Short-term doctoral mobilites: Call for Applications for the Academic year of 2023/2024

Eötvös Loránd University now accepts applications from PhD students who would like to participate in an Erasmus+ short-term mobility (5-30 days) as a traineeship for the Academic Year 2023/2024

The aim of the call

Within the framework of the Erasmus+ mobility programme, accepted students will receive the opportunity from 1 October 2023 until 30 September 2024 to complete a short-term doctoral mobility as follows:

Short-term doctoral mobility as a traineeship during studies

Short-term doctoral mobility as a traineeship after absolutorium

Short-term doctoral mobility as a traineeship
The duration of the physical mobility must be min. 5 days, max. 30 days.

Students apply during their studies.
The mobility is completed during their studies.
During the mobility period students have active student status at Eötvös Loránd University.

Students can apply until until the last day of the last active semester. For doctoral studies, the semester is from 1 September to 31 January and from 1 February to 31 August each year.

The traineeship starts after absolutorium and ends no later than 1 year (360 days) from the date of absolutorium.

When you contact your planned host institution, send them the documentation in accordance with the following information sheet in English: Information guide for host institutions

Who can apply?

PhD students

who have student status at Eötvös Loránd University at the time of the application;
with Hungarian nationality or registration of permanent residence permit or residence permit
who already have at least 1 completed semester;
with active student status at Eötvös Loránd University in the semester of the planned mobility (except in the case of short-term doctoral mobility as a traineeship after absolutorium);
who meet the criteria of the faculty’s published call

can apply for Erasmus+ short-term doctoral mobility as a traineeship.

Application process

Required documents for the application:

(The list informative only. Please contact your Faculty international coordinator for the required documents to your application).

Application form (filled out electronically and signed/authenticated) download here
Letter of acceptance/Letter of Admission (the host institution/company issues to the student)
Motivation letter and work plan. Attention! In the case of the Faculty of Humanities, this document must be signed by the dissertation supervisor as well.
CV
Academic results of previous semesters printed from Neptun
for non-Hungarian students: copy of the registration of permanent residence permit or the copy of the residence permit or the copy of the refugee status
Optional: certificate of active participation in the Student Union or any other organization (HÖK, ESN, OTDK stb.)
For students applying to North-Macedonia, Serbia, Turkey: Consent to data transfer to third country

For more information about the application process contact

in case of administrative matters: your Faculty international coordinator ,
in case of academic matters: your dissertation supervisor.

If there are specific requirements at your faculty, please address and take them into consideration when applying.

Guides

Scholarship rates*

(*for Grant Agreements dated after 10.10.2023 due to change in scholarship rates)

Duration of physical mobility	Daily grant (all programme or partner country)
5 – 14 day	79,00 € / day
15 – 30 day	56,00 € / day

An additional 1-1 travel day may be granted before and after the mobility.

Please note that the Erasmus grant can only be paid for the physical part of the mobility.

Applicants shall submit their application for the additional financial support for students with fewer opportunities at the same time as applying for the short-term doctoral mobility!

Those awarded with additional financial support for students with fewer opportunities can also receive travel support based on the distance travelled:

DISTANCE	TRAVEL SUPPORT
10–99 km	23,00 €
100–499 km	180,00 €
500–1999 km	275,00 €
2000–2999 km	360,00 €
3000–3999 km	530,00 €
4000–7999 km	820,00 €
8000 km-től	1500,00 €

Additional financial support options

Additional financial support for students with fewer opportunities:
Students eligible for the grant can receive top-up support of €100 in one amount for physical mobilities up to 14 days, and €150 for physical mobilities between 15 and 30 days. Students applying for the additional support may apply for Additional financial support for students with disabilities or long-term illnesses at the same time (if eligible).
Additional financial support for students with disabilities or long-term illnesses:
For short-term student mobility, the support is a one-off amount of €100 (for mobility of 1-14 days) or €150 (for mobility of 15-30 days).
Additional support for green travel:
From the academic year 2022/23 for confirmed green travel, students may receive additional support for green travel (confirmed sustainable means of transport), which is defined as the travel that uses low-emissions means of transport for the main part of the travel (between the sending and host or its neighbouring countries), such as bus, train car-pooling or bike. Flights and boat trips are not considered green. The amount of the grant: a single contribution of €50 (only for green travel in both directions) and an additional grant for 1-1 travel days before and after the mobility.

For detailed conditions please see Additional supports for Erasmus+ mobility.

Evaluation of the applications

General criteria of the evaluation (the list is not in a priority order, there might be other aspects as well according to differing Faculty regulations):

Language proficiency at the study field,
Academic achievement,
Professional awareness,
Academic excellence or other significant professional achievement,
Participation in Student Union activities or others at related organizations,
Participation in a Student Mentor/Buddy System, supporting students.

Practical matters regarding studies

You can read about the recognition of your mobility at Planning your studies:
- general rules for the recognition of short term doctoral mobilities (article I./1.4.)

FORCE MAJEURE

More information about the individual equity request here

MORE INFORMATION ABOUT THE ERASMUS+ PROGRAMME

European Commission
Tempus Public Foundation