Learning Agreement

The Annex 1 of the Grant Agreement, in which the Erasmus+ student agrees with his/her sending international coordinator and the receiving institution on the study/traineeship plan to be undertaken abroad.

Until this document is not signed by all parties, the Grant Agreement is not valid and you cannot start your mobility.

For study abroad mobilities

I. Outgoing students – Autumn 2024/2025

Students going on a mobility in the Autumn semester of 2024/2025 will be able to sign the Learning Agreement (LA) Before the Mobility document on the Online Learning Agreement website no later than 14 October 2024. Due to the implementation of Mobility-Online, the administration of the LA During the Mobility document will be prepared on paper.

Attention! Before preparing the Online Learning Agreement, please read the credit recognition procedure here, in section II. and consult your faculty coordinator about the related administrative tasks!

Click LOG IN and follow these steps:

1. Select the edugain login option 
2. Start typing ELTE.
3. Select ELTE.
4. As the caesar identification window shows up put your ELTE caesar login and password.
5. Log in.
6. Register your personal data.
7. Click New Learning Agreement and prepare your Learning Agreement.

Learn more about the signing process.

• In case you rarely check your ELTE email address, please link it to your frequently checked email account. In addition, we recommend that you register your ELTE email address as your official email address in Neptun.

Attention! As a result of an IT transition, some host universities are currently not accessable in the Online Learning Agreement (OLA). This means that the host university will not appear in OLA among the eligible institutions / it appears, but OLA shows error message; and the host university will not be able to sign the Learning Agreement. If you are affected by the problem and your mobility would take place within 1 month, or the host university has set a tighter deadline for completing the Learning Agreement, you can exceptionally prepare it on paper. In this case, please notify your international faculty coordinator in advance by email, enclosing a print screen on the existence of the problem and a justification for the urgency of preparing the Learning Agreement.
Learning Agreement for Studies
- Guidelines

ASSISTANCE FOR COMPLETING THE LEARNING AGREEMENT CORRECTLY

• Provide all requested mobility data, both for yourself and for the sending and host institutions. Even if the Responsible Person and the Administrative Contact Person are the same, both sections must be completed.
• Before the mobility you only need to fill the Before the Mobility part of the Learning Agreement.
• Neither Table "A" (Study Programme at the Receiving Institution) nor Table „B” (Recognition at the Sending Institution) should be left blank.
• Table "A" should contain 20 ECTS at the minimum. PhD students can fill it with research activities if they will not have any subject.
• It is not compulsory to fill in "ESI - European Student Identifier".
• The Erasmus code of ELTE is: HU BUDAPES01.
  The Erasmus code of the host institution can be found online using the "name of the host institution" and the "Erasmus code" keywords in the search engine.
• The knowledge of the language of studies should also be marked.
• In case of Traineeships the programme plan should be detailed and be subject to prior consultaion with the coordinator
• The Learning Agreement should contain all the 3 signatures of the parties (Student, Sending Institution, Receiving Institution).

Please, for the sake of readability, fill out the document by using a text editing program and not by handwriting!

II. Outgoing students – Spring 2024/2025

Students going on a mobility in the Spring semester of 2024/2025 will be able to start the administration of their Learning Agreement - Before mobility document on Mobility-Online from mid-October at the earliest. We will soon contact you with more information. Please do not start the administration of the document before the notification!

Access to the interface is by Neptun identification, i.e. by entering your Neptun code and password.

To use the interface, please read the information material here.

For traineeships

The Online Learning Agreement for traineeships is currently not available, please complete the following Learning Agreement:
Learning Agreement for Traineeships
- Guidelines

ASSISTANCE FOR COMPLETING THE LEARNING AGREEMENT CORRECTLY

• Provide all requested mobility data, both for yourself and for the sending and host institutions. Even if the Responsible Person and the Administrative Contact Person are the same, both sections must be completed.
• Before the mobility you only need to fill the Before the Mobility part of the Learning Agreement.
• The detailed postal address of the receiving institution (postal code, city, street, house number), the contact person's e-mail address and telephone number must be completed.
• During the traineeship, you must work full-time hours per week in accordance with the labor regulations of the host country, which is usually 35-40 hours per week, but a minimum of 30 hours.
• The traineeship activity must be explained in detail, in accordance with the prior consultation with your academic coordinator.
• The knowledge of the language of traineeship should also be marked.
• The Learning Agreement should contain all the 3 signatures of the parties (Student, Sending Institution, Receiving Institution).